May 2, 2016 Board of Publications Meeting Minutes

Denise Colley, Ron Brooks, Tom Mitchell, Doug Powell, Judy Wilkinson.

Editor: Sharon Lovering

Katie Frederick (Public Relations), Bob Hachey (Internet Oversight), Carla Ruschival (Social Media), and Kim Charlson (President)

Annette Carter (Website Administrator)

Absent: Larry Turnbull (ACB Radio)

Jo Lynn Page (ACB grant writer), Ken Stewart, Sue Ammeter.

Meeting began at 9:03 p.m. Eastern. Agenda was read.

Motion: Motion to adopt agenda by Ron, seconded by Judy. Motion carried.

Motion: Motion to adopt April 4, 2016 minutes made by Judy, seconded by Doug. Corrections suggested. Motion to adopt the corrected minutes carried.

Motion: A motion to accept the corrections for the February 8 minutes made by Denise was moved by Ron, seconded by Doug, and carried.

Sharon’s report was briefly discussed with only one question.

Bob reported that he found it very easy to come up with the numbers he reported to the board and was glad he had looked at them.

Katie reported that the PR committee is waiting for registration to begin before they really start to promote individual convention events. She is also working with Carla and Annette to produce teasers for social media and the Convention section of the website. The PR committee will also send a cover letter to media outlets once decisions have been made as to which events they want to highlight.

Carla reports a huge amount of activity. On the Facebook page as of May 2, they had 2,081 likes, as compared to last month’s under 2,000. Shares are also increasing. She also mentioned that last month’s BOP discussion will help expand the convention coverage on social media pages.

Annette gave an explanation of how she is expanding the convention section of the web site to include convention preview pages in 10 categories that can be picked up to go on our social media. She also says the final site review was held on April 29 and all items were approved. They felt that the coding on all of the associated web sites should be done then go live with the responsive theme on all of them at the same time.

Kim reports that she is working on finding a contractor to produce and mail the cartridges. She reports that the cost for containers is $135 per case of 90. She believes we will need 2,400 containers and cartridges, and that she can get the price down to $5.55 per cartridge, below our projected budget of last year.

Denise moved on to the discussion of the Candidates’ Forum.  We noted am error in “The ACB Braille Forum” about the date and time. Ron explained his ideas on how to format the forum and that he and Tom would talk later.

The editor’s workshop was then discussed. Ron has information on the speaker, and the topic she will present.

Doug talked about the Here and There columns. He proposes that he write back to Mitch, telling him that we had done a review of the columns. He asked if perhaps BOP should establish some guidelines. The board felt none were necessary.

Awards were discussed and it was decided we would go ahead and send our nominations to Sharon and decide if we need a discussion after that. Doug also asked that we put in the minutes: “It would be appreciated by the Board of Publications if next year, when Sharon sends out the Henley nominations that she prominently remind us of the deadline.” Sharon said she would do so if she has it by then.

Congratulations were extended to Judy for her election as CCB President.

Meeting was adjourned at 10:31 p.m. EST.